All records concerning children and their families will be in locked files. Only staff will have access to these files. Emergency release information will be instantly accessible to any staff person and will be placed in an area that is conducive to instant access. Children’s files will not leave the office, except when signed out by authorized staff for a specific purpose. No information concerning a child will be given to other parties without the expressed written consent of the child’s parents or legal guardians.
Personal information about families (i.e. newly separated or divorced, arrests, serious illnesses, job losses, etc.) will be divulged to other staff only to the extent to which they need to know to support the child. Those who seldom have contact with the child may not need to know family details. Discretion will be highly recommended.